Employer guideRead at source September 28, 2026
Oregon New Hire Reporting: Deadline, Contractor Rules and How to File (2026)
Oregon employers must report new and rehired employees within 20 days to the Oregon Department of Justice Division of Child Support, through the Oregon Employer Services Portal or by fax or mail. Since January 1, 2024, independent contractors must be reported too when they are expected to work more than 20 days. Oregon's statute sets no penalty.
Oregon new hire reporting at a glance
| Item | What the state requires |
|---|---|
| Deadline | Not later than 20 days after you hire, rehire, engage or reengage the individual; electronic filers may transmit monthly 12 to 16 days apart (ORS 25.790(2)) |
| Who must report | Employers with employees or independent contractors working only in Oregon, and multistate employers that designated Oregon as their reporting state |
| What to report | Employer name, address and FEIN; the worker's name, address and Social Security number; the first day of work |
| How to file | The Oregon Employer Services Portal, or the Oregon New Hire Reporting Form by fax or mail |
| Independent contractors | Yes, since January 1, 2024: individuals who must submit a W-9 and are expected to perform services for more than 20 days |
| Penalty | None in ORS chapter 25 |
| Agency and phone | Oregon Department of Justice, Division of Child Support (Oregon Child Support Program), Employer Services: 866-907-2857 |
The main recent change in Oregon is contractor reporting, which took effect January 1, 2024 after Senate Bill 184. Some summary tables, including the one on our own new hire reporting requirements by state page, still show Oregon as not requiring it. This page reflects the current statute.
What Oregon asks for
ORS 25.790(3) says the report may be made on a W-4, a W-9 or an equivalent form approved by the Division of Child Support, but must contain the employer's name, address and federal tax identification number and the employee's or contractor's name, address and Social Security number. The DOJ adds that employers must include the first day of work for each new hire.
The state's Reporting Form for New Hires and Individual Independent Contractors (CSF 01 0580, revised March 4, 2026) marks these as required:
- Employer: FEIN (the one used for quarterly wage reports), name, mailing address, contact name and contact phone, and whether withholding orders should go to that address.
- Each worker: Social Security number (or ITIN), first work date, first and last name, mailing address, and whether the person is an employee or an independent contractor.
- Optional: state ID number, DBA, email, the worker's date of birth, email and phone numbers, and whether you offer dependent or family health coverage.
The health coverage question is optional but worth answering. The form notes that reporting health insurance information may help your business avoid receiving unnecessary forms. It also asks whether there is a waiting period for coverage and, if a union provides coverage, the union's name and phone number.
How to file in Oregon
The DOJ recommends the Oregon Employer Services Portal for all new hire employees, independent contractors and terminations, and for updating employee or employer information. The portal accepts multiple hires at once by uploading a spreadsheet or text file.
Paper forms go by mail to Oregon Child Support Program, Employer Services, PO Box 14680, Salem OR 97309. The DOJ's Report New Hires page lists the fax as 877-877-7415, which matches the federal OCSS state guide. The current form and the DOJ's 2024 contractor letter print 877-877-7416. If you fax, confirm the number with Employer Services first, or use the portal.
Do not email Social Security numbers
The DOJ asks employers not to email an employee's full Social Security number; the last four digits are acceptable in email correspondence.
The 20-day clock in Oregon
ORS 25.790(2) requires the report not later than 20 days after the date the employer hires or rehires the employee or engages or reengages the contractor. Employers transmitting electronically may instead send transmissions each month not less than 12 nor more than 16 days apart, and any employer may send one cumulative report for everyone hired or engaged during the reporting period.
The date the DOJ wants is the first day of work. When an offer is accepted two weeks before a first shift, or a start is pushed back because of a drug screen or a background check, count from the day work begins. Reporting from the offer date only moves the report early; reporting from the payroll entry date can make it late.
Independent contractors: who counts
Senate Bill 184 (2023) expanded ORS 25.790 to cover independent contractors. The statute defines one as an individual who must file a federal W-9 and who is anticipated to be performing services for more than 20 days. The DOJ letter announcing the change (April 5, 2024) summarizes the test as someone who:
- must submit a federal form W-9,
- is anticipated to perform services for more than 20 days, and
- is not considered an employee.
Only individuals are reported, not companies. The DOJ's web page phrases the time test as more than 20 days in a calendar year. A contractor is "reengaged" when they had not performed services for you within the previous 60 days, and reengagements are reported on the same 20-day clock. For staffing-heavy frontline employers that use 1099 drivers, installers or per diem clinicians, this is the change to build into onboarding.
Penalties
Oregon's statute sets no fine for late or missing new hire reports. ORS 25.790 contains no penalty clause, and the penalties section of the chapter, ORS 25.990, does not list it. The federal cap of $25 per failure applies only where a state enacts a penalty, and Oregon has not. The practical consequence is slower income withholding, which the Division of Child Support uses the data to start.
Rehires and returning seasonal workers
ORS 25.790(4)(d) defines "rehire" as re-employing any individual who was laid off, separated, furloughed, granted a leave without pay or terminated from employment for more than 60 days. Seasonal staff at canneries, nurseries, orchards, ski areas and coastal hotels who come back after the off season generally meet that test and need a new report. Our rehire policy guide covers the rest of bringing people back.
Multistate employers and Oregon
The statute ties reporting to Oregon for employers whose workforce is only in Oregon, or multistate employers that told the U.S. Secretary of Health and Human Services that Oregon is their reporting state. The national guide explains how multistate registration works.
Hiring in Oregon
Our Oregon labor laws guide covers the state's ban-the-box and salary-history rules, predictive scheduling and minor employment certificates, and the Oregon minimum wage page has the standard, Portland metro and nonurban rates. Every hire needs a Form I-9; Oregon does not require E-Verify (E-Verify requirements by state).
Boostpoint runs Facebook and Instagram job ads for hourly roles in healthcare, food processing, warehousing and the trades. Our 2026 Social Job Advertising Benchmark (891 Boostpoint-managed campaigns on Meta) found a median of $13.88 per applicant across campaigns. That is advertising cost, not cost per hire, and it has no state split.
Frequently asked questions
How long do employers have to report new hires in Oregon?
Twenty days. ORS 25.790 requires the report not later than 20 days after you hire or rehire an employee or engage or reengage an independent contractor. Employers transmitting electronically may instead send monthly transmissions 12 to 16 days apart. Include the first day of work for each new hire.
Does Oregon require reporting independent contractors?
Yes, since January 1, 2024. Under ORS 25.790 as amended by Senate Bill 184, report individual contractors who must submit a W-9 and are expected to perform services for more than 20 days, within 20 days of engaging them. Companies are not reported. Reengaged contractors are reported after a 60-day gap.
Where do I report new hires in Oregon?
To the Oregon Department of Justice, Division of Child Support, preferably through the Oregon Employer Services Portal, which accepts spreadsheet or text file uploads. Paper forms go to Oregon Child Support Program, Employer Services, PO Box 14680, Salem OR 97309, or by fax. Employer Services is at 866-907-2857.
What is the penalty for not reporting a new hire in Oregon?
Oregon has not enacted one. ORS 25.790 contains no penalty clause, and the chapter's penalties section, ORS 25.990, does not cover new hire reporting. Late reports still delay income withholding for child support, which is what the Division of Child Support uses the data for.
Do I have to report rehired employees in Oregon?
Yes, when the person was laid off, separated, furloughed, on leave without pay or terminated for more than 60 days before you re-employ them. That is the statutory definition of rehire in ORS 25.790, and it covers most seasonal workers returning after an off season.
What form does Oregon use for new hire reporting?
The Reporting Form for New Hires and Individual Independent Contractors, CSF 01 0580, revised March 4, 2026. It asks for the employer contact name and phone, each worker's SSN or ITIN, first work date and mailing address, and whether each person is an employee or an independent contractor. A W-4 or W-9 is also accepted.
More Oregon hires, more reports
Contractor reporting added a step to every onboarding. If the step before it, finding enough hourly applicants, is where you are stuck, talk to us about social job ads for Oregon roles.
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