Employer guideRead at source September 28, 2026
Wyoming New Hire Reporting: Deadline, What to Report and Where to File (2026)
Wyoming employers must report each new or rehired employee within 20 days of hire to the Wyoming New Hire Reporting Center, online or by fax (800-921-9651) or mail. Private employers do not report independent contractors, and W.S. 27-1-115 sets no penalty. A former employee is reportable again after a 60-day separation.
Wyoming new hire reporting at a glance
| Item | What the state requires |
|---|---|
| Deadline | Within 20 days of hiring a new employee; electronic filers may send two monthly transmissions 12 to 16 days apart (W.S. 27-1-115(b)) |
| Who must report | Each employer in Wyoming, including government agencies and labor organizations |
| What to report | The seven federal elements; state of hire only for multistate employers; date of birth, wages, pay frequency and contact details optional |
| How to file | Online or by file transfer with the Wyoming New Hire Reporting Center, or the state form, a W-4 or a printed list by fax or mail |
| Independent contractors | Not required of private employers; the Center says government agencies must report the contractors they hire |
| Penalty | None in W.S. 27-1-115 |
| Agency and phone | Wyoming New Hire Reporting Center, run under contract with the Wyoming Department of Family Services: 800-970-9258 |
Wyoming's statute is short and has two features worth knowing: no penalty clause, and a definition of "employee" with an age floor. Both are covered below. For the federal framework and a state-by-state table, see the new hire reporting requirements guide.
Required and optional fields in Wyoming
W.S. 27-1-115(b) requires the employee's name, address and Social Security number, the date services for remuneration were first performed, and the employer's name, address and federal identifying number. The Center's instructions break it down like this:
| Required | Optional |
|---|---|
| Employer FEIN (the one used on quarterly wage reports) | Employer phone number |
| Employer name (the corporate name) | Employer contact name and email |
| Employer address (where income withholding orders should go) | Whether medical insurance is an employee benefit |
| Employee full name and mailing address | Employee date of birth |
| Employee SSN and date of hire | Employee wages and pay frequency |
| State of hire, only if you report as a multistate employer | State of hire (for single-state filers) |
Filing with the Wyoming New Hire Reporting Center
Online reports go through the Wyoming New Hire Reporting Center website, which offers keyed entry, file uploads and secure FTP. The Center says the online option provides printable confirmation of reports received. For paper, the Center accepts:
- the Wyoming New Hire Reporting Form;
- a W-4 with the employer's name, FEIN and address written at the top;
- a printed list from your payroll software, in at least 10-point type, with the employer's name, FEIN and address at the top and every field the form asks for.
Fax paper reports to 800-921-9651 or mail them to the Wyoming New Hire Reporting Center, PO Box 27, Ridgeland, MS 39158. YoungWilliams operates the Center under contract with the Wyoming Department of Family Services, and its mailing address is in Ridgeland, Mississippi. The federal OCSS state guide (Wyoming entry updated March 22, 2025) still lists P.O. Box 1408, Cheyenne, WY 82003; the Center's website and current form both use the Ridgeland box.
Counting the 20 days
The statute sets the clock at "within twenty (20) days of hiring a new employee," and the report records the date services for remuneration were first performed. In practice that is the first paid shift. The Center tells employers to report people even if they work only one day and are gone before the report is due, so a new hand who quits after the first shift on a ranch, drilling site or hotel front desk still gets reported.
When a start date slips, as it often does for rotational and seasonal work, report the day the person actually started, not the date on the offer letter or the date they were entered in payroll. If the first shift moves back a week, the 20 days move with it; if payroll keys the hire in late, they do not.
Employers transmitting reports magnetically or electronically may use two monthly transmissions not less than 12 or more than 16 days apart. A payroll service can file for you, and the Center has a separate page for third-party payroll providers.
Independent contractors in Wyoming
Private employers are not required to report independent contractors. The federal guide lists Wyoming as "No." The Center's FAQ draws one line: government agencies must report independent contractors they hire, and all other employers may provide the same information on their contractors if they choose.
Is there a penalty in Wyoming?
Not in the statute. We read W.S. 27-1-115 in the official Title 27 text on the Wyoming Legislature site, and it contains no penalty provision. The Center's compliance page explains that federal law lets states impose fines of up to $25 per hire, or $500 for conspiracy, and says the Center may mail notices to employers who appear not to be reporting, based on a quarterly federal match. It also warns that using a different FEIN for new hire reports than for quarterly wage reports can make a compliant employer look non-compliant.
Rehires, recalls and the age question
W.S. 27-1-115(d)(iii) defines a newly hired employee as someone never employed by you before, or someone separated from employment with you for at least 60 days. The Center's instructions extend that to recalled workers who return after being laid off, furloughed, separated, granted leave without pay or terminated for at least 60 consecutive days. Temporary agencies report a worker once, not for each client, and again as a rehire after a break in service or gap in wages.
The under-18 definition
W.S. 27-1-115(d)(i) defines "employee" for this section as an individual 18 years of age or older, and lets the department add under-18 workers if the federal government seeks to sanction Wyoming for not reporting them. The Center's instructions do not mention any age exception and ask for all employees who live or work in Wyoming. If you hire summer or part-time staff under 18, confirm the Center's current position before leaving them off.
Our rehire policy guide covers the HR side of bringing seasonal and recalled staff back.
Reporting from more than one state
The statute lets an employer with employees in Wyoming and another state, which reports electronically, submit to either state under federal law. The Center's multistate page and the parent guide explain the federal registration.
Hiring in Wyoming
Our Wyoming labor laws guide covers final pay, proof of age for minors and the rest of the state's rules, and the Wyoming minimum wage page explains why the federal $7.25 applies to most employers. Every hire also needs a Form I-9; Wyoming has no private-employer E-Verify mandate (E-Verify requirements by state).
Boostpoint runs Facebook and Instagram job ads for hourly roles in energy, trucking, healthcare and hospitality. Our 2026 Social Job Advertising Benchmark (891 Boostpoint-managed campaigns on Meta) put the median campaign at $13.88 per applicant. That is advertising cost, not cost per hire, and the report does not break results out by state.
Frequently asked questions
How long do employers have to report new hires in Wyoming?
Twenty days. W.S. 27-1-115(b) requires the report within 20 days of hiring a new employee, or, for employers transmitting magnetically or electronically, in two monthly transmissions not less than 12 or more than 16 days apart. The report records the date the employee first performed services for pay.
Where do I report new hires in Wyoming?
To the Wyoming New Hire Reporting Center, online through its website or by FTP, by fax to 800-921-9651, or by mail to PO Box 27, Ridgeland, MS 39158. The Center runs under contract with the Wyoming Department of Family Services. Its phone number is 800-970-9258.
What is the penalty for not reporting a new hire in Wyoming?
W.S. 27-1-115 contains no penalty provision. The Center's compliance page notes that federal law allows states to fine up to $25 per hire, or $500 for conspiracy, and says the Center may send notices to employers who appear not to be reporting based on a quarterly federal comparison.
Does Wyoming require reporting independent contractors?
Not for private employers. The federal OCSS state guide lists Wyoming as not requiring contractor reporting. The Wyoming New Hire Reporting Center says government agencies must report the independent contractors they hire, and all other employers may choose to report contractors voluntarily.
Do I have to report rehired employees in Wyoming?
Yes, once they have been separated from your company for at least 60 days. The statute defines a newly hired employee that way, and the Center applies it to workers returning after a layoff, furlough, leave without pay or termination. Temporary agencies re-report a worker after a break in service or gap in wages.
Do I report employees under 18 in Wyoming?
The statute defines a reportable employee as someone 18 or older, though the department can add younger workers if federal sanctions are threatened. The Center's instructions ask for all employees and mention no age exception, so confirm with the Center at 800-970-9258 before leaving minors off.
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